Tag Archives: case management

Case Management: Changing ‘Overwhelm’ to ‘Overperform’

Posted by Audrey Rodgers, Customer Success Manager at Case Closed Software

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Law Enforcement Agencies today have to deal with a vast amount of information, both in physical and digital formats. Five new cases just fell into your hands today…. Those cases go with the other twenty you have already been assigned. BAM!

It’s clear that you have more than your share of work to do. Many detectives might find this a bit overwhelming and stressful, but with a bit of planning, and a great tool, you will be well on your way to keeping track of all twenty-five cases.

imageedit_12_9184783838Case Closed Software has all the functionality to assist you in that process:

  • Tracking your Cases
  • Approval Process
  • Master Name and Address database with address verification
  • Tips and Informants
  • Internal Communications via chat and email
  • Web-based Remote Case Reviews

In serving the public safety software industry for over a decade, Case Closed has heard a number of request from different departments across the country. Primary among those is the fact that Investigators do not want to be records managers, or state reporting clerks. They merely want to solve crimes.

The Case Closed application provides exactly what any law enforcement detective division needs. While other vendors focus on Records Management Systems (RMS) and Computer Aided Dispatch (CAD) software with some ‘case management’ thrown in as an afterthought, Case Closed is focused SOLELY on case management and comprehensive investigative analytics.

No other system offers more at such an attractive price point. For more information on Case Closed Software, please visit us HERE.

North Carolina county selects Case Closed Software for investigation management

(November 1, 2017)  Austin, TX – Case Closed Software™, a leading provider of investigation case management software to law enforcement agencies, today announced that a large North Carolina Sheriff’s Office has signed a multi-year contract for their best-in-class software.

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The Tar Hill State county, serving several hundred thousand residents, selected Case Closed Software after a nearly year-long search for sophisticated software that can help them work investigations more efficiently with a goal to close criminal cases more quickly.

According to Douglas Wood, President of Case Closed Software, the county selected his company’s offering due to the flexibility and overall feature set it offers.

“We’re thrilled to add this Sheriff’s Office to our delighted customer base”, said Mr. Wood. “One of the reasons we won the business is the fantastic references provided by our existing clientele, which include Police Departments, Sheriff’s Offices, State Investigation Bureaus, District Attorneys and more.”

Case Closed Software has begun implementation of the software and expects the County to be fully installed and trained by November 30, 2017.

Case Closed Software, who recently announced a strategic relationship with analytics software provider Visallo, develops and markets investigation management software, sophisticated investigation analytics, and advanced criminal intelligence software for law enforcement.

The benefits of investigation case management software

You needn’t be a criminal investigator for particularly long before beginning to feel overwhelmed. Even the most seasoned detectives can be torn between competing priorities such as internal briefings, public scrutiny, phone calls, emails, and the general business that police officers experience every day.

Causing even more grief – and consuming additional time and resources – are the routine tasks of managing investigation case files, documents, interviews, supplemental reports, as well as preparing for DA meetings, court dates, and so on. The manual effort of attempting to locate specific pieces of evidence or paper documents, and then trying to determine how they fit together and disseminating the conclusions is massive.

Managing a criminal investigation becomes more and more difficult each day, given the sheer amount of information generated. Evidence and clues must be garnered from things such as call detail records, body cam video, crime scene photos, arrest records, calls for service data, search warrant results, physical evidence management, and so on… and they all combine to make management of individual cases nearly impossible without the appropriate resources

In an era where senior law enforcement officials are being asked to do ‘more’ with ‘less’, however, those resources can rarely come by way of additional staff. Instead, there are technology solutions, thankfully, that ease the pain that lies in the process of managing criminal investigations.

Investigation Case Management Software (ICMS) such as Case Closed Software provides investigation units with a solution that reduces the paper chase, keeps everything in order, and helps investigators close more cases, more quickly.

From a resource utilization perspective, effective ICMS automates the time-consuming tasks of:

  • Storing and retrieving documents such as witness statements, complaints, and supplemental reports
  • Locating and managing important audio and video files
  • Tracking physical evidence
  • Effectively communicating with counterparts
  • Keeping up with assigned tasks
  • Managing incoming tips and leads
  • Developing and understanding connections across incidents and cases
  • And much, much more.

From a productivity perspective, the benefits are also wide and varied:

  • ICMS saves everything in real time. Detectives never have to worry about losing important documents.
  • Allows case data to be entered anywhere – in the office, in the field, or at home.
  • Makes everything searchable. People. Places. Things… everything is cross-indexed and easily ‘findable’.
  • Provides real-time alerts to notify agents when and if information matches something already in the system.
  • Generates standard reports with a few keystrokes based on information in the system.
  • Easy preparation for internal status update meetings.
  • Allows investigators to share case files internally – or externally to the DA.
  • Etcetera, etcetera, etcetera!

Many agencies are still operating investigations on paper files or antiquated, unfriendly systems because they believe the cost of implementing ICMS is prohibitive. Nothing could be further from the truth. The cost of effective software is now well within reach of the vast majority of law enforcement agencies. More importantly, the benefits far outweigh these costs.

Spend less. Solve more cases. Case Closed Software. Download a free brochure.

Tennessee county turns to Case Closed for investigation management

(March 27, 2017) Case Closed™ Software, a division of crime fighting software leader Crime Tech Solutions, LLC, announced today that they have signed contract with a large well-known and historic county in Tennessee.

tennesseeThe mid-sized Sheriff’s Department in the Volunteer State chose Case Closed Software after a long, thorough search for a solution provider capable of delivering “a feature-rich, affordable solution for managing investigations and the investigative unit”. The core modules of the software include Investigative Case Management, Link Analysis, Confidential Informants Management, Property & Evidence, Gang Tracking, and Departmental Reporting. According to a company spokesperson, the software also includes a mobile application for investigators in the field, and real-time alerting designed to help agencies solve crimes faster.

Case Closed Software said that the solution is being installed immediately, and that the agency will be fully implemented by April 30, 2017.

For more information on Case Closed, visit www.caseclosedsoftware.com

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The Case for Investigative Case Management

Lost in the news of the recent demise of New Zealand based crime-fighting software developer Wynyard Group, is an interesting report published just weeks before the company ceased operations.

55According to the study, just 55% of U.S. law enforcement agencies currently utilize investigative case management software (CMS), and the majority of users are unhappy with their current systems.

Thirty-seven percent of the study respondents are not currently using any type of automated system, and rely mainly on paper files and spreadsheets to manage their investigations.

Investigative case management software has long been the domain of larger agencies and departments, and is only now truly affordable for smaller departments. The software allows investigators to manage the investigation process from start to finish. The more robust software allows agencies to assign cases and tasks, manage deadlines, store and maintain physical and multimedia evidence, and to search for relevant information across disparate databases.

According to a press release issued at the time, the survey queried users on how likely they would be to recommend their current system to another agency. While most users were unhappy with their current investigative case management system, there was a clear difference between agencies using commercial-off-the-shelf (COTS) software and those using home grown, legacy systems. The latter fared very poorly in the survey results.

mobile_homeThe survey also measured the use of smart devices by front-line officers. Forty three percent indicated that they currently utilize smart phones and tablet computers, and 23% indicated they had neither device.

The most-desired features in investigative management software include:

  • Management Dashboards
  • Reports – Standard and ad hoc
  • Case Assignment and Reminders
  • Actions and Incident Management
  • Mobile and Front-Line Case Access
  • Evidence Management and Chain-of-Custody
  • Multimedia Handling
  • Audit Logs
  • Collaboration
  • Gangs and Organized Crime Management
  • Data Visualization and Link Analysis
  • Case Closure / Evidence Brief

An investigative case management system for law enforcement and commercial investigation agencies is rapidly becoming a ‘must-have’. In an era of shrinking budgets and competing resources, a high value is placed on getting the biggest ‘bang for the buck’. The study indicates that agencies are looking to maximize the value of their investigative case management software by incorporating a robust feature set with an affordable price.

caseclosed_50Case Closed Software, a division of Crime Tech Solutions, is a powerful and affordable investigative case management solution for law enforcement agencies. Created by former law enforcement investigators, the COTS software is designed with ease-of-use in mind. The software is deployed in agencies – large and small – across the country.

Wynyard Group’s slow, painful death arrives. Now, what about the customers?

October 28, 2016 – Crime Tech Solutions, a fast-growing and vibrant investigation software company based in Austin, TX, today announced a migration path for software users affected by the recent failure of New Zealand based Wynyard Group. Wynyard had positioned itself as a ‘leader in crime fighting software’, but never did find traction in the markets they coveted.

wynyardfailPer Wynyard Group officials, the company has placed itself in voluntary administration as it battles crippling losses and missed revenue forecasts, leaving customers in the dark as to the future of their investment in the crime fighting technology.

For users of the Wynyard Group case management software, Crime Tech Solutions has introduced a comprehensive ‘path forward’ that includes, in some cases, a license-cost-free replacement of the Wynyard Group system with the popular and robust Case Closed™ investigative case management solution for law enforcement and commercial investigation agencies.

Case Closed Software was developed by investigation professionals and for investigation professionals, and is widely used by investigative agencies across North America.

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“The objective”, said Crime Tech Solutions’ CTO Keith Weigand, “is to provide Case Closed software licenses to interested customers in exchange for the monies they already pay in annual maintenance and support.”

Tyler Wood, Operations Manager at Crime Tech Solutions, added “In essence, it’s a way to put what we think is better case management software into customers’ hands without the need to pay for expensive new software licenses.” While Wood acknowledges that there are internal costs associated with converting to any new solution, he feels that the intuitive and flexible nature of Case Closed is designed to mitigate those costs as much as possible.

About Crime Tech Solutions

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Case Closed Software is developed and supported by fast-growing Crime Tech Solutions

 

Crime Tech Solutions  is a low price / high performance innovator in crime analytics and law enforcement crime-fighting software. The clear price/performance leader for crime fighting software, the company’s offerings include Case Closed™ investigative case management and major case management, GangBuster™ gang intelligence software, powerful Sentinel Visualizer link analysis software, evidence managementmobile applications for law enforcement, comprehensive crime analytics with mapping and predictive policing, and 28 CFR Part 23 compliant criminal intelligence database management systems.

Critical Capabilities for Case Management Software? Case Closed!

In a February 2014 report, Critical Capabilities for Case Management, Gartner Group® defined the following 11 critical capabilities for investigative case management solutions. Crime Tech Solutions applies all of these critical capabilities to the powerful CASE CLOSED™ SOFTWARE for deployment at government and commercial investigative groups. 

  1. ccscreenshot1Investigative case management solutions always require a broad range of data types, from highly structured data (such as an individual’s name, address or ID) to highly unstructured data (such as scanned images, blueprints, faxes, email communications, and audio or video files). CASE CLOSED supports this requirement with unique and patented functionality that allows investigators to interact with this content, using capabilities such as view or read, comment, highlight, update or change, and append.
  2. Supports a broad range of collaboration services to facilitate individual and group interactions among all (internal and external) case participants. Collaboration among people (and even potentially with third party software) is incorporated into CASE CLOSED so that all interactions are recorded as part of the audit trail of how a case is handled. CASE CLOSED’s built-in support for e-mail communications, messaging, and alerting further supports collaboration efforts – across the aisle or across departments.
  3. Interoperates well with other external content and process services. Successful investigations and prosecutions often depend on external content and process services from repositories and applications. The attraction of CASE CLOSED’s open, standard specifications is that enterprises will know that integration with content repositories, web portals, and external software will require less custom code or specialized adapters.  ccscreenshot2
  4. Provides vertical – and horizontal – specific data models, nomenclature, hierarchies and case life cycle management. Crime Tech Solutions has substantial experience in specific domains such as financial crimes and law enforcement investigations. We have transferred the lessons learned from consistent use cases and data definitions directly into CASE CLOSED. Because investigative case management solutions are difficult to design and architect, such out-of-the-box configuration patterns tend to accelerate the implementation time.
  5. Provides application adapters to industry and domain-specific environments. Crime Tech Solutions constantly endeavors to integrate with our customers’ critical systems of record. Crime Tech Solutions is well-acquainted with the specialized applications and data sources that dominate certain industries and domains, and thus CASE CLOSED offers accelerated integration with core systems of record.
  6. Provides comprehensive, highly configurable, role-based user experiences. Designed by former law enforcement officials, CASE CLOSED offers role-based user interfaces that tend to focus and simplify case handling – a critical step toward productivity gains. Crime Tech Solutions idealizes the interface between case workers, the content in cases and the managers who make decisions based on the work in progress.
  7. Provides business-role-friendly dashboards, metrics and reporting. Investigative groups want flexible and powerful case management solutions that allow them to manage and modify their own solutions, and to get meaningful information from them. As a result, CASE CLOSED provides access to case execution history, as well as appropriate dashboards, models, visualizations, reports and other tools to monitor, analyze and report on case handling.casestatistics
  8. Supports a broad range of case orchestration, from highly structured to highly unstructured flows. CASE CLOSED provides case orchestration for a spectrum of applications, ranging from very structured (predictable sequences of activities, usually represented in a flow model) to very unstructured (where progression is not easily predictable, and ad hoc activities may be invoked during the execution of the case). CASE CLOSED is also designed to easily adapt to the investigation group’s evolving business processes.
  9. Has been proven in deployments with 100,000 cases or more annually which is especially important for areas such as claims management and fraud investigations. While some investigative case management deployments do not require the volume capabilities of 100,000 cases or more, others do. Crime Tech Solutions’ software has been designed – and has been deployed – with very large scale case handling as a critical capability.
  10. Provides intelligent and versatile on-ramps and off-ramps for incorporating content (such as document capture, mobile phone cameras, fax servers and e-forms). It doesn’t matter how the information exists, whether on paper, in a digital document, as an image, in an email, in a voice mail or on the internet: CASE CLOSED is designed to allow capture and control with as much upfront intelligence as possible. Coupled with the ability to deliver various inbound content objects to a case folder is the ability for CASE CLOSED to generate outbound content (such as e-Brief), and the ability to export case data.
  11. Leverages models for easy adaptability of the solution. CASE CLOSED leverages appropriate data models to enable business and technical roles to easily adjust their solutions as needed. This includes easy adaptation of the design as well as easy adaptation of executable behavior. Importantly, CASE CLOSED provides the ability for dynamic and ad hoc adjustments to in-flight work. This means that the execution path of in-flight cases can be immediately adjusted in an unanticipated (ad hoc) way.

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According to Gartner, investigative cases are the most complex in terms of process (workflow) and content (data). These cases are data-heavy. Often, data is captured as part of the case and relationships between data elements emerge over time. Patterns in the data are discovered, evaluated and acted on. Sequencing of actions on the case is very ad hoc, and event/milestone-driven.

Figure 1 shows examples of case-based processes that fall under each of these four use-case categories, and shows the structured vs. unstructured nature of the processes and data associated with each.

Figure 1. Case-Based Processes

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Source: Gartner (February 2014)

CASE CLOSED SOFTWARE from Crime Tech Solutions is designed specifically for the Investigative (data-heavy) market and resides in the upper right quadrant of diagram.

About the Author

Tyler Wood is Operations Director of Austin, TX based Crime Tech Solutions (www.crimetechsolutions.com). The company develops and deploys low price / high performance software for law enforcement including Case Closed investigative case management software, sophisticated Sentinel Visualizer link analysis and data visualization software, and CrimeMap Pro advanced crime analytics. The company also develops the popular GangBuster gang database, and IntelNexus criminal intelligence software for 28 CFR Part 23 compliance.